also
PayProp on one side, Xero on the other.
PayProp settles you net — commission, fees and contractor costs already taken out. DocDrawer records each part in Xero as it happens, so the settlement ties to your bank line and you can show where every pound went.
also
PayProp on one side, Xero on the other.
PayProp pays you net — what you collected, less their fees. One number lands in the bank and it ties to nothing on its own. DocDrawer records the parts, so the total explains itself.
Management fees, tenant find, maintenance commission — recorded against the accounts you already use, from the payment rules already set up in PayProp.
PayProp's own fees and the contractor costs settled on your behalf, posted as they're incurred rather than found later.
When the settlement lands, it matches against what's already recorded. The reconciliation is the point — if it doesn't tie, something is wrong and you find out that day.
Nothing is re-keyed between PayProp and your accounts. Re-typing is where the errors come from, and it's the work nobody has time for.
Most tools assume cash. Agents who report monthly usually can't, because the rent lands in one month and the settlement in the next. DocDrawer does both, and the choice is a setting rather than a rebuild.
Income is recognised when it's due. DocDrawer posts the daily settlement and the month-end invoice automatically, and carries the fees that roll forward. Month end is a review, not a rebuild.
Income is recognised when the money settles. Simpler, reversible, and right for a lot of agencies. Nothing posts until PayProp says the money moved.
Pick a date and DocDrawer pulls the history from there, so you're not starting mid-year with a gap behind you.
Map your accounts once — rent, commission, contractor costs, deposits — and settlements post against them from then on. QuickBooks and Sage work the same way if that's where you are.
Two things agents routinely under-bill because the admin isn't worth it. DocDrawer does the admin.
Set a rate per contractor — or per category, so plumbing and cleaning differ. Every paid job is totted up and invoiced at month end. Caps per job if you want them.
DocDrawer also tells you who you're missing: any contractor you've paid regularly and never charged, minus the ones already earning a margin through a secondary payment.
Switch the output to PDF and DocDrawer generates one numbered invoice per contractor for you to send. Connect Xero later and the same setup posts real invoices instead.
A percentage admin fee per category, charged to the landlord — monthly itemised, per payment, or as a standalone payment at publish. Whichever your terms of business say.
Every contractor's paid and outstanding lines, straight from PayProp, as a branded PDF. Send them one at a time, all at once, or on a schedule — to you, or to the contractors.
Settlements get deleted. Payments land against the wrong month. A landlord's invoice needs crediting after it's posted. None of that is unusual, and none of it should mean unpicking a ledger by hand.
If PayProp deletes or writes off a settlement you've already posted, DocDrawer spots it and raises the credit note. Income that arrived late gets recognised on the day it settled.
When PayProp splits a bill and takes your margin at source, the agency leg still has to land in your accounts. DocDrawer matches each one back to the job it came from.
Owners often take a gross payout to themselves, outside the usual disbursement accounts. Nominate those beneficiaries and each payout gets its own reconciliation invoice instead of sitting unexplained.
What you charged, per property, per month, against what PayProp actually took. The gap is usually a rate that changed mid-tenancy.
A portal your landlords sign into for their properties, statements and documents — and a period P&L across a landlord's portfolio that you can click into, line by line, when they query a figure.
Spend by month, contractor payments, outstanding balances, reconciliation — each one clicks through to the invoices behind it, so a number is never just a number.
Worth being straight about, because it saves a wasted demo.
Half an hour, your PayProp data, your last month end. You'll know quickly whether it fits how you run.